Join our CFAO MOBILITY Division !
MEETING THE MOBILITY NEEDS OF BUSINESS & INDIVIDUALS
Mobility is one of the keys to development on the Continent.
We must constantly fi nd the most efficient mobility solutions for the greatest number of people.
Wherever we operate, we need to move from selling vehicles to providing mobility solutions for everyone.
Our Offer includes the complete automotive offering , including, two-wheelers, marine engines,coaches, lorries, handling equipment, tyres and spare parts.
Our production and assembly sites in Africa are a shining example of our commitment to actively support industrialisation in the region and creating an affordable offer.
We looking for a Admin Supervisor M/F based : South Africa
Job description:
The purpose of this position is to facilitate and supervise all aspects of the branch’s financial administrative function, to plan and co-ordinate financial support services and financial activities in the branch, to ensure best operating practices are followed in all areas of responsibility and to maximise efficiency and ensure company financial admin operations are managed profitably according to set targets.
This list of key performance areas is not exhaustive and may be changed to accommodate business needs from time to time:
• Overall responsibility to supervise, facilitate and control all aspects of the branch financial administration function e.g.:
Supplier and cashbook payments
Debtors’ collections
Overhead control and analysis
• Control the provision for bad debts by ensuring that, where possible, all long outstanding amounts (older than 3 months) are collected from customers
• Supervision and facilitation over the debtor’s team in respect to resolving customer queries and disputes. Continued dedication to customer satisfaction and service excellence will be key
• Investigate bad debts and prepare documentation for handing over all legal matters to attorneys; ensure company polices are complied with when writing off bad debts
• Initiate and facilitate weekly feedback meetings with departmental managers on disputes/queries and submit feedback timeously to the weekly management meeting
• Supervision over the creditors team to ensure that payments to suppliers are verified and corroborated against orders in the system, and a reconciliation between the system and the statement is accurately and timeously completed.
· Working with creditors team on the GIS and GIT to clear as well as following up on open orders to close and make sure suppliers are paid on time to avoid penalties.
· Continuously evaluating and monitoring quality and accuracy of work, implementing and driving the company’s strategic objectives and always ensuring effective communication.
• Establish and maintain good relations with customers and suppliers and assist with difficult accounts by attending meetings and assisting on reconciling the account
• Ensure accurate completion and submission of account applications for new customer and supplier accounts to be comprehensively vetted
Set goals and deadlines to monitor performance and set targets for the team in respect of financial controls
Ensure branch compliance to statutory regulations pertaining to good corporate governance in branch
Profil request:
· Knowledge requirements:
o Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes assessing customer needs, meeting quality standards for services, and evaluation of customer satisfaction.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Required Skills:
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Coordination — Adjusting actions in relation to others' actions.
Time Management — Managing one's own time and the time of others.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Instructing — Teaching others how to do something.
Learning Strategies — Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Speaking — Talking to others to convey information effectively.
Service Orientation — Actively looking for ways to help people.
Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making
• Required Abilities:
o Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
o Oral Expression — The ability to communicate information and ideas in speaking so others will understand
o Speech Clarity — The ability to speak clearly so others can understand you.
o Speech Recognition — The ability to identify and understand the speech of another person.
o Near Vision — The ability to see details at close range (within a few feet of the observer).
o Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Work Activities:
o Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
o Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
o Communicating with Persons Outside the Organisation — Communicating with people outside the organisation, representing the organisation to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
o Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail,
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