Summary Statement:

The Finance Admin Assistant plays a critical role in supporting the financial team and accounting functions of the company. This position primarily focuses on the administration for internal and external accounts, ensuring accurate recording and reporting of the accounts. Additionally, the incumbent will be responsible for various administrative tasks within the department to support financial efficiency and compliance of the Debtors, Creditors and Admin departments.

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time. This position would also, apart from key performance areas stipulated below, be required to assist the supervisor / manager with other duties from time to time, as may be deemed necessary:

Fleet

·        Vehicle accidents, record keeping and administration; monitor insurance  claims and follow up process to completion.

·        Ordering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered from National prior to the delivery of the vehicles.

·        Monthly Fuel reconciliation to statement

·        Resolving errors/problems with fuel cards. Cancelling fuel cards when required

·        Financials: managing lease vehicle, vehicle repair costs and fuel expense allocations

Accounts Payable duties:

·        Assist with the preparation of supplier recons for payment.

·        Verify invoices for payment and follow up on outstanding invoices.

·        Monitor GIS, for invoices to be submitted.

Customer Accounts Duties:

·        Allocation of payments to Internal & external accounts, allocating payments to invoices as per the supplier remittances.

·        Preparation of transactions / excel statement for SIE Accounts payable administrators,

·        Tracking of invoices that has been verified for payment throughout the month,

·        Communicating and tracking of queries between SIE, IP and external customers.

Other Duties:

·        Assist with general admin of department.

·        Assist to complete any management reports required.

·        Cellphone upgrades and monitoring usage.

·        Control of Petty Cash.

·        Ensure all filing is up to date and easily retrievable.

·        Assist with internal/external queries.

·        Overall responsibility to prepare and distribute scheduled (monthly, weekly, and daily) and ad-hoc reports as might be requested by department team leader and / or head office accurately and timeously.

·        Overall responsibility to ensure all administrative tasks performed by you are completed accurately and timeously.