· Recruitment and Induction
o Circulate divisional and group vacancies.
o Assist with the screening of applicants for vacancies.
o Advise department managers of market related package (Deloitte Benchmark) for advertised role.
o Provide a dummy payslip where required.
o Take new employee through Branch induction – On Board
· Employee take-on & monthly Payroll
o Coordinate all payroll input packs and check documents for accuracy and completeness.
o Submit input to payroll department on or before deadline.
o Accurate Overtime & Commission submissions before deadline
o Prepare and distribute relevant employment contracts.
o Prepare new employee checklists and ensure personnel information is captured onto relevant VIP, other systems.
o Facilitate the process of electronic filing of new and existing employee information.
· Benefits (processing)
o Submit and follow up with claim withdrawals and related queries.
o Liaise with provident fund on disability application and claims.
o Facilitate benefits plan evaluations and changes including plan analysis (Cedar, Discovery, Mibfa)
o Coordinate annual Employee Wellness activities.
· Terminations
o Prepare and coordinate Exit interviews, prepare Exit reports for Management.
o Submit monthly employee termination list to IT.
· Employment Equity and Worker Forums (EE)
o Prepare and update monthly EE and Worker Forum reporting for the branch, submit EE and Worker Forum stats to Shared Services Human Capital
o Participate in the branch EE and Worker Forums take minutes and distribute on notice boards.
o Ensure that monthly EE and Worker Forum stats are sent to HR manager for monthly HR reporting.
Policies (Familiarisation) o available to the departments and employees.
o Ensure that all standard Employee Life cycle stages are carried through with all employees (performance reviews, skills audits, assessments, counselling, health and safety, but not limited)
· Reports (Human Capital and Payroll)
o Preparation and submission of weekly, monthly Human Capital and Payroll reporting: head count, staff movement, IR activity, disciplinary, Employment Equity progress
o Ability to produce Payroll reports for management analysis, leave, GM’s Shift Bonus, etc.
· General Administration (Employee Files)
o Ensure that all Job Descriptions, Job Profiles, Skills audits, Employee Contracts, Performance Review are up to date and current.
o Distribute payslips, benefit statements, bulk employee communication when required.
o Issue Long Service Certificates for all departments on a monthly basis/ Quarterly
o Ensure prompt and accurate payment of 3rd party suppliers to the Finance Department
o Co-ordination of the annual declaration submission and filing
o Implement all Human Capital Employee initiatives as outlined in annual HC strategy Plan.
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