The successful candidate will be responsible for the following functions.
· Manage the HRIS and ensure it is running effectively.
· Complete a regular file audit on all personnel files and obtain missing information in files from employees.
· Ensure that both a physical and an electronic personal file are created for all new employees and that all appropriate information is obtained and signed (ongoing)
· Ensure that confidentiality and data protection issues are identified and adhered to regarding all personal information and personnel issues.
· Assist in the updating and review of policies and procedures.
· Manage benefit entitlements including annual leave, health insurance, phone credits (usage), tom cards for all staff and keep up to date records.
· Keep up to date absence, injury, and incapacity records for all staff.
· Support the resolution of employee relations issues and attend hearings and meetings as required.
· Follow policies and procedures in ensuring the HR department is compliant with all relevant rules and regulations.
· Maintain payroll information by collecting, calculating, and entering data.
· Update payroll and benefit record by entering changes in exemptions, health and life insurance coverage and job title and department/division transfers.
· Prepare statutory reports by compiling summaries of earnings, taxes, deductions.
· Resolve payroll discrepancies by collecting and analysing information.
· Provide payroll information by answering questions and requests.
· Carry out all payroll input by appropriate deadlines.
· Attend Quarterly Departmental Meetings with the HR lead and take minutes, providing solutions to problems.
· Use IT equipment to communicate, research and provide letters, information, statistics, and reports for the organisation as required.
· Attend Collective Bargaining Negotiations and take minutes.
· Perform any other duties that may be assigned to you by the company.
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