Summary Statement: 
The purpose of this position is to provide an accurate and reliable administrative support function to the Maintenance Managers; to analyze, control and supervise all aspects of Aftermarket department administrative policies and practices, to implement and uphold actions in line with company strategic objectives, to maximize efficiency of and ensure administrative staff in the Aftermarket Admin personnel is supervised and the department is operating according to set targets and in line with operational requirements.

Key Performance Areas: 
To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:
Overall responsibility to ensure administrative tasks related to financial aspects of the Aftermarket department’s business operations are completed correctly and timeously:
Work In Progress:  monitor and manage the team efforts and process of closing jobs to ensure WIP is at all times within acceptable parameters / limits; checking with controllers why jobs older than set parameters / time frames are still open; assist with resolving issues relating to closing such jobs; reviewing, implementing and continuously developing processes related to WIP to ensure it is managed within acceptable parameters; ensures accuracy of data captured - analyze and correct accuracy of data captured on WIPs & WIP invoicing
Debtors:  overall contact person for debtor’s department – receive, distribute to foremen / product support engineer(s) and follow up on debtors’ queries / requests for assistance, prepare and submit feedback either verbally or written to debtor’s department and Aftermarket Managers.
Creditors:  overall responsibility to assist Aftermarket Managers to ensure Aftermarket department creditors are managed in line with company policy and requirements: check the reconciliations for outstanding invoices – follow up on those and ensure the outstanding invoices are received, processed and prepared for payment; clear the purchase awaiting invoices report.
Labour Recovery:  monitor labour sales per technician, ensure that labour recovery data is captured and inputted daily by the controllers to ensure accurate information is available at all times.
Analyse and identify loss-making Aftermarket contracts; escalate these for attention of the Aftermarket manager to analyze and identify machines working overtime without the hours being invoiced; escalate these for attention of the Aftermarket managers
Analyzing and correcting accuracy of data captured on WIPs & WIP invoicing
Ensure the warranty claims process is done accurately and submitted timeously, ensure recovery of warranty claims are tracked and managed – drive the product support engineers regarding this matter
Responsible to assist Maintenance Managers, Team Leader / Foremen and Controllers to ensure quality of service regarding fleet Aftermarket (ensure optimum response time and professional service at all times, evaluation of controllers and other administrative staff development needs and ensuring lack of knowledge / skills are addressed, provide on the job training and development of controllers and other administrative staff, etc.)
Overall responsibility to ensure all administrative functions are in place and being followed /implemented effectively and in line with company and systems