The purpose of this position is to control New Equipment Stock in our Warehouse, Sales order processing, arrange transport for collection and delivery plus receiving of invoices from suppliers and monthly stock take. The incumbent will be required to perform all administrative tasks pertaining to the efficient functioning of the department.

Key Performance Areas:
(Essential Duties & Responsibilities)

·Receive stock

· Accurate recording of data

· Account for all stock in warehouse and in the yard.

· Reconcile gate moves and account for movement through invoicing and GRV

· Prompt plan delivery and collection of stock

· Do monthly Stock Takes- no variance.

· Keep records on the use and/or damage of stock or stock handling equipment

· Examine and inspect stock for defects on receipt and before delivery, reporting any damage to the manager

· Receive new stock items and supplying of GRV to Sales and store in designated area.

·Share responsibility and accountability for stock discrepancies

· Monthly reports on stock holding, value and provision.

·Participation in team/department meetings and development/training initiatives to ensure that Stock Warehouse functions are efficient resource for the company

· Check costings and sales order alignment. 

· Process Sales order and manage allocations

·Manage PDI Process

· Daily invoicing in line with delivery arrangements.

Debtors' management: Ensure payments are received timeously.

Education / Training:

- Minimum 2 years’ experience in similar position

- Relevant tertiary qualification in stock management and/or business administration.

Experience: 
Knowledge Requirements:

- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

- Computer literate

- Excellent interpersonal skills with strong communication skills both verbal and written

- Good Customer service and support.

Speaking Required Abilities and Skills:

- Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

- Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time.

- Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

- Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone/email.