Summary Statement:

The purpose of this position is to provide a reliable and hard-working Accounts Administrator to report to the Commercial Manager and ensure all the Company procedures and policies are adhered to, and that all the departmental objectives are met.

The individual in this role will assist with the following functions:

Ensuring the accurate and timely submission of customer invoices and statements for payment

Facilitate the resolving of customer disputes and queries

Ensuring the accurate and timely submission of supplier recons for payment

Facilitate the resolving of supplier disputes and queries

·Building and maintaining good relations with customers and suppliers

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each key performance area satisfactorily.

This list of key performance areas is not exhaustive and may be changed to accommodate business needs from time to time:

Overall responsibility to ensure administrative tasks related to all documentation of the Toyota Material Handling debtors and ensure that business operations/documents are completed correctly and timeously: accurate preparation of all finance documentation and timeous submission thereof to Toyota Material Handling debtors, managing, analysis of, reconciling, reporting and collection of all Toyota Material Handling debtors’ accounts.
Overall responsibility to ensure all administrative functions regarding debt collection and Toyota Material Handling debtor’s reconciliations are in place, assisting with queries and facilitating the resolving of all Toyota Material Handling debtors’ queries.
Overall responsibility to accurately and timeously prepare and distribute scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by department manager and / or national, e.g.: weekly reports on outstanding/overdue accounts, stop supply, etc.
Ensure that all aspects relating to Toyota Material Handling debtors, function as an efficient resource for the company by continuously evaluating and monitoring quality and accuracy of work, implementing and driving Investors In People in line with company strategic objectives, ensure effective inter-departmental and internal communication
Check and approve credit applications (new customers)
Establish and maintain good customer relations and assist with difficult accounts by attending meetings with customers
Accurate and timely preparation and submission of supplier recons for payment, ensuring that payments to suppliers are verified and collaborated against orders in the system, and the reconciliation between the balance per the system and the statement is correct
Resolving supplier queries and disputes by communicating with suppliers regularly and providing them with supporting documentation as requested i.e. remittances, proof of payment etc. Continued dedication to supplier satisfaction and service excellence will be key
Accurate recordkeeping and filing of all creditor recons and correspondence
Ensuring that the suppliers age analysis is less than 90 days
Ensure that Supplier BBEEE certificates are up to date
Ensure that Suppliers Bank details are up to date as per the CFAO policy
Clearing the GIS/K06 report on a monthly basis to ensure expenses are captured in the correct month
Ordering of branch refreshments & cleaning; Stationery and ad-hoc
Processing and reconciling of Petty Cash Reconciliations
Weekly banking of cheque