General information
Join our CFAO MOBILITY Division !
MEETING THE MOBILITY NEEDS OF BUSINESS & INDIVIDUALS
Comprising the most extensive vehicle retail network in Africa, we provide all mobility-related sectors with a multi-brand offer, partnering with global automotive manufacturers : sales of new and used vehicles, short or long-term rentals, fleet management and maintenance.
Our Offer includes the complete automotive offering , including, two-wheelers, marine engines, coaches, lorries, handling equipment, tyres and spare parts. Our production and assembly sites in Africa are a shining example of our commitment to actively support industrialisation in the region and creating an affordable offer.
We looking for a ADMIN/SALES ASSISTANT M/F based
: South Africa
Job Description :
MINIMUM REQUIREMENTS:
- Grade 12 qualification/ equivalent
- Experience with Drive and E-Toyota will be a plus.
- Computer literate.
- Good verbal and written and communication skills in English and Afrikaans
- Previous experience using Autoline /Drive and invoicing vehicles will be preferred
- Clean criminal record
- Exposure to sales/finance environment, preferably in the motor industry will be beneficial
- Computer literacy and a minimum of three years in secretarial administration, preferably in the motor industry
Profil Request :
KEY DUTIES AND RESPONSIBILITIES
- Efficient management of vehicle invoices.
- Accurate processing of vehicle costs.
- Accurate forecasting and efficient inventory management.
- Optimization of vehicle order accuracy.
- Accurate stock movement control.
- Ensure own inter-departmental relations are of high standards.
- Stock new and used vehicles as per correct documentation and open file
- Control demo vehicles – make sure demo lists are up to date
- Make sure demo vehicle keys, licenses etc are locked and controlled
- Make sure all vehicle details are correct
- Invoicing vehicles as per OTP only when signed by manager & F&I
- Ensure that OTP details correlate with invoicing, print profit invoice
- Make sure all costs are accounted for via estimates
- Issue orders as per cost sheet on vehicles to parts, workshop or supplier as needed
- Obtain invoices and process correctly to creditor (receive & verify)
- Process petrol slips to individual vehicles and departments (delivery & collection)
- Make sure all costs are costed within 60 days
- Attend to head office queries – with regards to department creditors
- Make sure unbid with HPI has been done on used trade-ins and buy outs
- Filing and maintaining of all vehicle related documents and files
- Filing should be efficient, effective, and up to date and readily available
- Creating new files for all new stock – make sure copy of natis and dealer stock is in file (used vehicles)
- Ensure that dealer stocks are done on all buy ins and trade –ins (and copy in file)
- Stock take & file stock checks (2 weekly/monthly)
- Instructions and delegation of drivers to various destinations and ensuring they have necessary documentation and funds to carry out their duties (obtaining slips and reconcile back to petty cash)
- Screen calls and assist/ delegate to appropriate staff when necessary
- Receive visitors courteously and ensure they are well looked after and attended to promptly
- Report directly to sales manager / dealer principal
- Ad hoc admin/ other responsibilities as and when required, as per management discretion
- Ensure that all necessary documents are in the deal file before invoicing and after delivery
- Assist Sales Consultants with license and registration documentation and ensure that all relevant and correct documents are attached.
- Log calls and tickets for all deposits and vehicle payments received on debtors
- Before delivery, ensure that all relevant deposits have been cleared in our bank account (debtor’s management).
- Attend all sales meetings, product/ business updates and training courses as required by management.
- Attend all Health & Safety meetings and keep file up to date.
- Ad hoc admin/ other responsibilities as and when required.
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