We have an exciting and challenging opportunity for a suitably qualified Cashbook and Creditors Clerk to join CFAO Holdings South Africa's Finance Department. This is a locally based permanent contract in Johannesburg South Africa.

The cashbook and creditors clerk will be responsible for carrying out accounting and administrative duties such as the processing and payment of vendors’ invoices, reconciliation of statements, following-up on unpaid vendors, obtaining statements and invoices and to provide bookkeeping and clerical support to all financial functions. Additionally, there will be the responsibility for the bank reconciliation process which will include accurate allocation of cash on the company’s bank accounts.

Experiential and Educational Requirements

• Matric
• Relevant Diploma/Degree or studying towards
• Minimum 3 years related experience
• VAT knowledge essential
• SAP knowledge advantageous
• Intermediate MS Office

Essential Duties and Responsibilities

Accounts Payable
• Reconcile Invoices, requisitions, purchase orders etc
• Ensure invoices agree to the Contracts / Quotations / Orders etc
• Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
• Ensure all invoices are Vat compliant & the correct Vat treatment is applied to invoices
• Capture creditors invoices on timeously basis
• Ensure that all payments approvals are in place
• Prepare creditor accounts reconciliations & payment runs per checklist & monthly deadlines
• Maintain Vendor Accounts & Accounts Payable Age analysis
• Timeous follow up & resolution of all Accounts Payable queries
• Forward remittance advices to suppliers after completion of payment run
• Maintain vendor master listing
• Maintain the contract register, in terms of filing and relevant updates
• Preparation of monthly accruals
• Liaise with internal customers and vendors to ensure high service delivery and support at all times
• Prepare monthly Cash Flow Forecast (Payments)
• Open Vendor Accounts on system (Post vetting & approval)
• Prepares & reconciles Petty Cash Recon

Accounts Receivable
• Manage overall Credit Control Function
• Raise invoices, liaise with customers on payments & ensure the companies overdues are kept to a minimum
• Obtain debtors reconciliations and resolve all queries
• Ensure customer master data on SAP is updated
• Open Customer Accounts on system (Post vetting & approval)
• Perform monthly Bad Debt provision calculation

Bank Reconciliations (Cashbooks)
• Processing transactions to cashbooks daily
• Maintain & reconcile cashbooks to bank statements daily
• Unallocated cash is investigated and dealt with in a timely manner
• Post interest on the bank accounts to respective Cost Centres

Other Duties
• Preparation of Balance Sheet reconciliations
• Ensure audit deliverables are maintained according to the standard required by the auditors (Internal / External)
• Assist in preparation of cost/profit centre reports, by maintaining and providing analytical assistance
• Maintain filing on a monthly basis
• Provide supporting information for SARS Vat Returns
• Any ad-hoc duties which are assigned
• Identify & implement annual change objectives