Summary Statement:

The Finance Administrator plays a critical role in supporting the financial team and accounting functions of the company. This position primarily focuses on administration, ensuring accurate recording and reporting. Additionally, the incumbent will be responsible for various administrative tasks within the department to support financial efficiency and compliance of the Debtors, Creditors and Admin departments.

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time. This position would also, apart from key performance areas stipulated below, be required to assist the supervisor / manager with other duties from time to time, as may be deemed necessary:

          Finance Administration:

• Cellphone upgrades, usage monitoring and overspend recovery.
• Control of Petty Cash, completion of monthly recon and submission thereof.
• Stationary control, allocation of station and placement of orders.
• Grocery control, allocation and placement of orders.
• Processing Monthly Journals.
• Overall responsibility to prepare and distribute scheduled (monthly, weekly, and daily) and ad-hoc reports as might be requested by department team leader and / or head office accurately and timeously.
• Overall responsibility to ensure all administrative tasks performed by you are completed accurately and timeously.
• Ensure all filing is up to date and easily retrievable, electronic copies to be uploaded onto Teams.

          Fleet Administration:

• Vehicle accidents, record keeping and administration; monitor insurance claims and follow up process to completion.
• Ordering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered from National prior to the delivery of the vehicles.
• Monthly Fuel / Km usage reconciliation.
• Resolving errors/problems with fuel cards. Cancelling fuel cards when required
• Financials: managing lease allocations, vehicle repair costs.
• Arrange vehicle services.
• Keep vehicle register up to date, License disk renewals, vehicle EOT dates. Driver allocation.
• Communicating any changes to vehicle allocations to HR.
• Monthly Inspection of vehicles, receiving check sheets and petrol slips.