Summary Statement:

The main purpose and function of this position is to manage and maintain the CFAO Equipment Group Payroll, the ideal candidate will be responsible for accurately processing payroll and managing all aspects of the payroll function in the SAGE VIP system as well as extract reports for Autoline system. This includes handling payroll inputs, payroll imports, benefit administration, reconciliations, and compliance with relevant tax (SARS related queries) and labour regulations (MIBFA). The Payroll Administrator ensures timely and accurate payroll processing for all employees, while maintaining confidentiality and data integrity. This role also provides administrative support to HR, Finance, and employees for payroll-related queries.

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:

Key Responsibilities

Payroll Processing and Inputs
Collect, verify, and input data for new hires, terminations, transfers, and other payroll-related changes.
Handle payroll inputs for perks tax, maternity leave, fuel allowances, and commissions and incentives.
Process timesheets and manage commission, incentives, overtime, standby, and shift data for payroll accuracy.
Payroll Imports and Data Management
Import and validate overtime, standby, commissions, and incentive data.
Ensure accurate and timely processing of payroll data, following company policies and regulatory requirements.
Benefits Administration
Manage applications, additions, and changes for medical aid and gap cover.
Collaborate with HR and benefits providers to maintain updated employee benefit records.
Payslip and Document Distribution
Print and distribute monthly payslips and annual IRP5 forms to employees.
Ensure compliance and confidentiality in handling employee payroll documentation.
Reporting and Compliance
Prepare monthly reports for senior management, including the GM Report and training department reports (Staff and Step reports).
Conduct month-end reconciliations for third-party payments (garnishee orders, SARS).
Ensure compliance with statutory obligations, such as SARS submissions and ACB payments.
 

Data and System Maintenance
Regularly update employee personal data on the VIP system.
Maintain the payroll and HR system, ensuring data accuracy and security.
ESS (Employee Self-Service) Administration
Support ESS administration by creating new employee profiles and leave approvers.
Handle ad hoc ESS queries and general leave inquiries.
Month-End Reconciliations and Supplier Payments
Prepare and reconcile monthly end payments for suppliers, including ACB payments for loans, advances, and other supplier payments (e.g., Sage, Alpion).
Prepare recon for each month-end payment to suppliers.
Document Management
Maintain payroll documentation by saving all input documents in employee staff files.
Ensure easy access and secure storage of payroll and benefits-related documentation.
Employee Assistance and General Support
Provide general assistance to HR administrators and handle payroll-related employee inquiries.
Support HR in various administrative tasks to ensure smooth payroll and HR operations.