Summary Statement:

The purpose of this position is to assist the Sales Manager, National Operations Manager and Area

Sales Representatives with administrative tasks pertaining to the efficient functioning of the Sales Department.

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance areas satisfactorily. This list of key performance areas a summary of critical outcomes and is not exhaustive and may be changed / supplemented to accommodate business needs from time to time.

The requirements listed below are representative of the knowledge, skills, education / training and experience required for this position. Full detail available upon request:

·        General administrative support and assistance to Sales Manager, National Operations Manager and Area Sales Representatives with processing Sales Orders, Invoicing, typing and formatting of various documents, filing; preparation of Excel spreadsheets, reports and PowerPoint presentations, etc.)

·        Compilation of monthly, weekly and ad-hoc financial and statistical reports

·        Compose, type and distribute meeting notes and routine correspondence

·        Participate in ad-hoc projects related to department functions as and when required

·        Assist Stock Controller in monthly stock take

·        Ensure PACI procedure is followed

·        Co-ordinating deliveries and collections of sales stock and orders

·        Written and telephonic customer communication

·        Effectively control assets (assist with stock checks, prepare and distribute appropriate reports)

·        Approval of credit authorisation requests and completion

·        Excellent interpersonal skills, including very strong verbal and grammatically correct written English

               communication skills

·        Ability to interact with senior management; excellent communication skills with people at all levels in an organisation

·        Creativity and the ability to successfully manage multiple assignments independently

·        Ability to function effectively in a group and add value to the team / environment

·        Excellent work ethic – honest, reliable, hardworking, dedicated and takes pride in work carried out

·        Highly developed prioritising and multi-tasking skills; strong sense of urgency; problem solving and

               decision-making skills; must be able to function effectively under pressure

·        Dedication to service excellence in every aspect of work carried out; strong focus on internal and
               external customer service
·        Strong focus on attention to detail and accuracy
·        Ability to work with little or no supervision and still complete tasks timeously; enthusiastic, self motivated and can use own initiative; deadline and results orientated

Knowledge Requirements:

·        English Language — Knowledge of the structure and content of the English language including
                the meaning and spelling of words, rules of composition, and grammar.
·        Customer and Personal Service 

•        Computers and Electronics