The purpose of this position is to assist the National Sales Manager, Regional Sales Manager, Pre-Owned Sales Manager, Corporate Sales Representatives and Area Sales Managers with administrative tasks pertaining to the efficient functioning of the Sales Department.

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:

Meeting monthly and yearly invoice projections/forecasts.

Correct costs allocated to machines before invoicing and check all commission sheets for accuracy.

CFAO financial business procedures.

New and Used equipment debtors, as per policy.

Communicate with Regional Sales Manager / sales reps and administrators regarding correct submission of rental packs for new and pre-owned documents, daily / weekly.

Daily sales administration for new and pre-owned equipment for corporate representatives.

Effective project planning on communicating and executing fleet delivery to corporate customers.

Check finance parameters for accuracy and submit to RSM, sales administrator for signature – daily.

Communicate with National regarding stock allocation, VSB management and SPR allocation for new – Daily.

Monitor new equipment and pre-owned stock holding value- Weekly/Monthly

Invoices generated for new and pre-owned equipment for corporate customers.

Reports including detailed order take, lost sale / key account (monthly, weekly and when required)

Additional reports will be necessary, estimates vs actuals, Incomplete Invoices and purchase location and selling location reports to be run and cleared monthly.

Check management accounts daily / weekly – monitor and report anomalies and take action to rectify errors and discrepancies.

Commission and obsolescence provisions to monitor / report monthly.

Required Minimum Knowledge, Skills Education / Training and Experience Requirement(s):

Grade 12 / advantageous if you have a Tertiary qualification.
Advanced / Expert Computer Literacy in MS Word, Excel, and PowerPoint.
Minimum 3 years’ experience in a similar role.
Minimum of 2 years’ experience in Kerridge/ Autoline system.
Excellent interpersonal skills, including very strong verbal and grammatically correct written English communication skills.
Ability to interact with people at all levels in the organization.
Creativity and ability to successfully manage multiple assignments independently.
Ability to function effectively in a group and add value to the team / environment.
Excellent work-ethic – honest, reliable, hardworking, dedicated and takes pride in work carried out.
Highly developed prioritizing and multi-tasking skills; strong sense of urgency; problem solving and decision-making skills; must be able to function effectively under pressure.
Dedication to service excellence in every aspect of work carried out, strong focus on internal and external customer service.
Strong focus on attention to detail and accuracy.
Ability to work with little or no supervision and complete tasks timeously; enthusiastic, self-motivated and can use own initiative.