• Arrival inspections — Conduct inspections on arrival and prepare inspection reports.
• Report all damages in the system, and ensure timely completion of the repair process, including submission of claims as per procedure.
• Manage the claim process of all damages for new arrivals with the insurance company
• Create and stock vehicles in SAP system, ensuring accurate entry and timely updates, and making sure all units are stocked within 24 hours of arrival to support smooth operational flow.
• Create Goods Received Note (GRNs) and update Iziflo with vehicle arrival information, ensuring timely and accurate system records to support smooth logistics operations.
• Maintain accurate records of logistics activities and vehicle status.
• Verify unit details before system creation, ensuring accuracy of invoice details, vehicle colour, and model code for proper documentation and compliance.
• Maintain proper records of all tax payments and reports for audit purposes.
• Apply for and obtain Interpol clearance from the police for imported vehicles.
• Ensure all supporting documents (import papers, invoices, etc.) are submitted correctly.
• Complete vehicle costing sheets and submit them to the Finance and Sales Team within 72 hours of stocking, ensuring timely and accurate financial documentation.
• Create job cards and ensure all details are correct, raising sublet orders when required to support accurate documentation and smooth operational processes.
• Close orders and ensure invoices are shared with the Finance Team for payment, while accurately loading invoices into the Teams folder for proper record‑keeping and compliance.
• Manage carrier plan arrangements in coordination with the Sales Team and the transporter, ensuring efficient scheduling and smooth execution of carrier loads.
• Provide timely updates and accurate information to the Sales Team regarding vehicle arrivals in the country, ensuring smooth coordination and effective planning.
• Liaise, plan, and execute tasks in collaboration with other team members to ensure smooth operations.
• Assist drivers with their duties, when necessary, e.g., guiding them through inspection processes.
• Prepare daily, weekly, and monthly reports on Logistics activities.
• Highlight any delays, risks, or compliance issues in reports for management review.
• Perform any other duties as may be required from time to time to support operational efficiency.