NEW & USED VEHICLE STOCK BOOKING CLERK M/F

General information

 Join our CFAO MOBILITY Division!

 

 

 

 

 

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MEETING THE MOBILITY NEEDS OF BUSINESS & INDIVIDUALS

Mobility is one of the keys to development on the Continent.
We must constantly fi nd the most efficient mobility solutions for the greatest number of people.
Wherever we operate, we need to move from selling vehicles to providing mobility solutions for everyone.

Our Offer includes the complete automotive offering , including, two-wheelers, marine engines,coaches, lorries, handling equipment, tyres and spare parts.                                                           

Our production and assembly sites in Africa are a shining example of our commitment to actively support industrialisation in the region and creating an affordable offer. 

 

We looking for a NEW & USED VEHICLE STOCK BOOKING CLERK M/F  based : South Africa

 

 

Job description:

 

MINIMUM QUALIFICATIONS/REQUIREMENTS:    

  •         Grade 12/ equivalent.
  •         Clean criminal record,
  •         Good verbal and written communication skills in English.
  •         Four years clerical experience in the administration of motor vehicle          accountability.
  •         Computer literacy and accuracy

 

 

Profil request:

 

Job Specification:

 

  • Efficient management of vehicle invoices.
  • Accurate processing of vehicle costs.
  • Accurate forecasting and efficient inventory management.
  • Optimization of vehicle order accuracy.
  • Accurate stock movement control.
  • Ensure own inter-departmental relations are of high standards.                                                                                                        
  • Stock new and used vehicles as per correct documentation and open file
  • Control demo vehicles – make sure demo lists are up to date
  • Make sure demo vehicle keys, licences etc are locked and controlled
  • Make sure all vehicle details are correct
  • Invoicing vehicles as per OTP only when signed by manager & F&I
  • Ensure that OTP details correlate with invoicing, print profit invoice
  • Make sure all costs are accounted for via estimates
  • Issue orders as per cost sheet on vehicles to parts, workshop or supplier as needed
  • Obtain invoices and process correctly to creditor (receive & verify)
  • Process petrol slips to individual vehicles and departments (delivery & collection)
  • Make sure all costs are costed within 60 days
  • Enure all cheques are drawn that is relevant to transaction
  • Up to date excel list of monthly sold vehicles
  • Attend to head office queries – with regards to department creditors
  • Make sure unbid with HPI has been done on used trade-ins and buy outs
  • Filing and maintaining of all vehicles related documents and files
  • Filing should be efficient, effective, and up to date and readily available
  • Creating new files for all new stock – make sure copy of natis and dealer stock is in file (used vehicles)
  • Ensure that dealer stocks are done on all buy ins and trade –ins (and copy in file)
  • File stock checks(weekly/daily/monthly)
  • Ensure that all vehicle reports are printed, and action taken
  • Manage traffic fines and ensure that responsible person or company pays fines received
  • Balance and re-imburse petty cash
  • Instructions and delegation of drivers to various licence authorities and ensuring they have necessary documentation and funds to carry out their duties (obtaining slips and reconcile back to petty cash)
  • Provide typing service – error free and grammatically correct
  • Screen calls and assist/ delegate to appropriate staff when necessary
  • Receive visitors courteously and ensure they are well looked after and attended to promptly
  • Relieve on switchboard when required
  • Order cartridges and stationery
  • Report directly to sales manager and dealer principal
  • Ad hoc admin/ other responsibilities as and when required