Key Performance Areas:
To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time. This position would also, apart from key performance areas stipulated below, be required to assist the supervisor / manager with other duties from time to time, as may be deemed necessary:
Fleet
· Vehicle accidents, record keeping and administration; monitor insurance claims and follow up process to completion.
· Ordering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered from National prior to the delivery of the vehicles.
· Monthly Fuel reconciliation to statement
· Resolving errors/problems with fuel cards. Cancelling fuel cards when required
· Financials: managing lease vehicle, vehicle repair costs and fuel expense allocations
Accounts Payable duties:
· Assist with the preparation of supplier recons for payment.
· Verify invoices for payment and follow up on outstanding invoices.
· Monitor GIS, for invoices to be submitted.
Customer Accounts Duties:
· Allocation of payments to Internal & external accounts, allocating payments to invoices as per the supplier remittances.
· Preparation of transactions / excel statement for SIE Accounts payable administrators,
· Tracking of invoices that has been verified for payment throughout the month,
· Communicating and tracking of queries between SIE, IP and external customers.
Other Duties:
· Assist with general admin of department.
· Assist to complete any management reports required.
· Cellphone upgrades and monitoring usage.
· Control of Petty Cash.
· Ensure all filing is up to date and easily retrievable.
· Assist with internal/external queries.
· Overall responsibility to prepare and distribute scheduled (monthly, weekly, and daily) and ad-hoc reports as might be requested by department team leader and / or head office accurately and timeously.
· Overall responsibility to ensure all administrative tasks performed by you are completed accurately and timeously.
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