Finance Admin Assistant M/F

General information

Profil request:

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time. This position would also, apart from key performance areas stipulated below, be required to assist the supervisor / manager with other duties from time to time, as may be deemed necessary:

Fleet

·        Vehicle accidents, record keeping and administration; monitor insurance claims and follow up process to completion.

·        Ordering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered from National prior to the delivery of the vehicles.

·        Monthly Fuel reconciliation to statement

·        Resolving errors/problems with fuel cards. Cancelling fuel cards when required

·        Financials: managing lease vehicle, vehicle repair costs and fuel expense allocations

Accounts Payable duties:

·        Assist with the preparation of supplier recons for payment.

·        Verify invoices for payment and follow up on outstanding invoices.

·        Monitor GIS, for invoices to be submitted.

Customer Accounts Duties:

·        Allocation of payments to Internal & external accounts, allocating payments to invoices as per the supplier remittances.

·        Preparation of transactions / excel statement for SIE Accounts payable administrators,

·        Tracking of invoices that has been verified for payment throughout the month,

·        Communicating and tracking of queries between SIE, IP and external customers.

Other Duties:

·        Assist with general admin of department.

·        Assist to complete any management reports required.

·        Cellphone upgrades and monitoring usage.

·        Control of Petty Cash.

·        Ensure all filing is up to date and easily retrievable.

·        Assist with internal/external queries.

·        Overall responsibility to prepare and distribute scheduled (monthly, weekly, and daily) and ad-hoc reports as might be requested by department team leader and / or head office accurately and timeously.

·        Overall responsibility to ensure all administrative tasks performed by you are completed accurately and timeously.