Payroll and Administration Officer M/F

General information

Profil request:

The successful candidate will be responsible for the following functions.

· Manage the HRIS and ensure it is running effectively.

· Complete a regular file audit on all personnel files and obtain missing information in files from employees. 

· Ensure that both a physical and an electronic personal file are created for all new employees and that all appropriate information is obtained and signed (ongoing)

· Ensure that confidentiality and data protection issues are identified and adhered to regarding all personal information and personnel issues.

· Assist in the updating and review of policies and procedures. 

· Manage benefit entitlements including annual leave, health insurance, phone credits (usage), tom cards for all staff and keep up to date records.

· Keep up to date absence, injury, and incapacity records for all staff.

· Support the resolution of employee relations issues and attend hearings and meetings as required. 

· Follow policies and procedures in ensuring the HR department is compliant with all relevant rules and regulations.

· Maintain payroll information by collecting, calculating, and entering data. 

· Update payroll and benefit record by entering changes in exemptions, health and life insurance coverage and job title and department/division transfers.

· Prepare statutory reports by compiling summaries of earnings, taxes, deductions.

· Resolve payroll discrepancies by collecting and analysing information.

· Provide payroll information by answering questions and requests.

· Carry out all payroll input by appropriate deadlines.

· Attend Quarterly Departmental Meetings with the HR lead and take minutes, providing solutions to problems.

· Use IT equipment to communicate, research and provide letters, information, statistics, and reports for the organisation as required.

· Attend Collective Bargaining Negotiations and take minutes.

· Perform any other duties that may be assigned to you by the company.