Summary Statement:

To provide administrative support to the Skills Development Facilitator. Work closely with SDF in ensuring compliance with SETA, QCTO, NAMB and relevant statutory requirements. To ensure seamless roll-out of Skills development initiatives which may include onboarding and Induction. Liaise with stakeholders in coordinating all training interventions.

Key Performance Areas:

Skills Development Data Management:

Support the Skills Development Facilitator (SDF) with Learning & Development (L&D) reports and timeous submission of Workplace Skills Plan (WSP) and Annual Training Report (ATR).
Assist SDF with extracting data from the Annual Training Reports and capturing data into relevant Sector for Education and Training Authority (SETA) data files.
Assist SDF with collecting learner documents for timeous registration on SETA system.
Support SDF with collation of evidence in preparation for the Broad Based Black Economic Empowerment (BBBEE) audit collaborating with the HR.
Ensure accurate recording of information, frequently maintain the records and accessibility.
Data management and accuracy involves compiling new information, verifying existing data, and generating reports.
Gather data and prepare information required for internal and external audits.
Facilitate Induction programme for new Apprentice intake.
Keep up to date with industry changes BBBEE, Skills Development and Skills Development Levies legislation and regulations.
 

 Record Keeping:

Ensure all learner agreements, bursary agreements, etc. are completed and signed in accordance with the standards set for BBBEE audit and the SETA’s.
Support SDF with tax rebates claims and follow up with training providers on proof completion, accreditation status and certification.
Monitor if all information such as contracts, invoices, and correspondence are saved accordingly and available for audits.
 

Administration:

Take minutes during Skills Development forum (Training Committee) meetings and submit for review and sign off.
Assist the SDF with Learnership/Apprenticeship recruitment process driving the internal administration, and SETA administration processes.
Coordinate all training intervention
Collaborate with L&D team members and ensure that all invoices and attendance registers are available for reporting purposes and are saved on accordingly.
Provide administrative support to the SDF with the roll-out process of business compliance monitoring and statutory training.
Assist with ad hoc administrative support required by the SDF.